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OIT Home > OITConnect > E-mail & Calendar > Set Up Out of Office Assistant (Outlook)

Set Up Out of Office Assistant (From your desktop or via Webmail)

The Microsoft Outlook Out of Office Assistant can manage your Inbox while you are away from your office. Use it to automatically respond to incoming mail and/or to create rules that automatically move, copy or delete incoming messages.

Detailed information, including "how to's" for rules and other features, is available by choosing Outlook's Help submenu.

How to Use the Out of Office Assistant

Note: Instructions may vary slightly for various Outlook versions.

  1. Log in to Outlook and select Tools.
  2. Select Out of Office Assistant.
  3. Click the I am currently Out of the Office button.
  4. Include an out-of-office message in the first text box. You may want to mention when you will return to the office and/or include the name of a coworker to contact while you are gone.
  5. Click <OK>. The out-of-office message will now be sent to anyone who e-mails you while you are away from your office.
  6. Be sure to turn off the Out of Office feature when you return.

How to Use the Out of Office Assistant in Webmail

  1. Log in to your UTSA e-mail account through Webmail, click Options (left-hand navigation panel).
  2. Under the Out of Office Assistant heading, click the I’m currently out of the office button.
  3. Include an out-of-office message in the text box. You may want to mention when you will return to the office and/or include the name of a coworker to contact while you are gone.
  4. Click Save and Close (top of screen).
  5. Be sure to turn off the Out of Office feature when you return.

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